The regular weekly meeting of SAS was held in Bates meeting room B on March 30, 2009. Rebecca was present and taking minutes.
Attendance: Hayleigh, Maddie, Eliot, Durga, Neil, Rebecca, Lindsey, Angelina, Josh, Nadia, Nellen
Budget Presentations
Sexual Assault and Violence Awareness and Education
Amanda: We want to take a group of students to put together comfort kits for rape victims. The money is for a van driver and for lunch. We’re hoping to have a couple of additional students not from the organization club
Nadia: Is this a club?
Amanda: It’s an organization through Student Life
Lindsey: How many are in the group and are you all definitely going?
Amanda: 6 people and yes.
Hillel: Passover
Jen: We’d like to do a passover event. It’s open to the whole community, we get a lot of people who are curious and have never been to an event before. The money is for Kosher food and for props for storytelling
Nadia: Do you know what you spent last year?
I think it might be a little less
Eliot: Is this a meal for 50 or 60?
Jen: We ordered food for 50 because they always give us too much
Nellen: Are you going to have Flik workers working?
Jen:They’re providing and setting up
Neil: Did Hillel offer any funding for this?
Jen:I don’t think so. We have less money in our budget this year.
UNIDAD Club
Jasmine: We’re having our annual appreciation dinner. The whole point of the dinner is we do not cater from Flik. I have a local place, called Giuliana Deli I brought the menu. They just opened and they’re right next to the Malthouse. They looked at what we wanted to order and said they can do it for $1600. They’re really cutting us a deal. It’s open to the whole campus and we’d really like students to come out and show their appreciation.
Neil: In the past, they might have waived the Bates fee
Jasmine: I asked Debbie about that and have not yet gotten a reply. Also, I’ve gotten $200 from department heads for drinks, cups, and decorations.
Hayleigh: Is the $200 in this budget?
Jasmine: No
Student Christian Union
Angelina: Student life gave us approval to do an Easter egg hunt. Eggs will be laid out in 2 phases. It’s about 400 eggs. Some of the eggs are pre-filled but I have to fill some. We’re also going to do some design your own egg activities as well as kites. I think i can save some money because this proposal is a week ahead of when I thought it would be.
Durga: Do we not have any of these craft materials on campus?
Angelina: I know we have markers in club space. I figured Sharpies were easier. I expect anywhere from 10-45 people to come and do crafts.
Nellen: So you’re getting these materials online?
Angelina: Yes, and I won’t have to rush any orders anymore so I think I can save money on shipping.
Ultimate Frisbee Club
We would like to go to a tournament that’s hosted by Bard in a couple of weeks. The money is for transportation, refreshments, and equipment. We have 20-25 members on the team.
Nellen: Can the sports center in any way provide any funding for you guys?
It’s not in the budget for this year, so that’s where we’ve been having trouble. This is the starting point for helping us become an official team
Maddie: Can the jerseys be recycled for future years
They could be. The Frisbees definitely can be. If we get to be an official team, the sports center will pay for jerseys and Frisbees.
Lindsey: How many people are going to the tournament?
Yes. Everyone on the team is coming. We will have at least 18 plus coaches
Eliot: Is the dinner just an estimate for eating at a restaurant somewhere?
Yes, we just did $10 per person
Nadia: What comes in the Team Kit?
A guide and 8 Frisbees
Lily: What are the jerseys like? I know at my school our team had T-shirts.
I was looking at a site and the jerseys were specific to Frisbee. We could do t-shirts. It would be less.
PETA
We’re going to have an event this Friday. We haven’t had an event all year and we want to get started ASAP. Oliver the butcher is an interesting character so we’re getting a bunch of burger meat to go a cookout
Lily: How many burgers is this budget for?
150-200 people approximately. We want to get this started and really casual and hopefully we can have a bigger event with crazy animals or something. We definitely want to make up for lost time.
Budget Deliberations
Sexual Assault and Violence Awareness and Education
Lily: I support this
Durga: I motion to fund in full. No objections
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes
Hillel
Nadia: It seems like they have a tradition going on so i think we should fund in full
Eliot: I think it’s prudent of them to recognize that the amount of food they’ve gotten is more than enough
Lily: I motion to fund in full. No objections
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes
UNIDAD Club
Nellen: It’s a huge event and I think the price is good for how many people are going to come . I wish we could get the Bates fee reduced.
Josh: I would follow up with Debbie. I’m surprised that they would charge for the space for an event like this. The money mostly goes to maintenance.
Hayleigh: We have another SAS meeting before the event so that’s good
Durga: We should just fund the event and she can always just give us the money back
Lily: I motion to fund in full. No objections
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes
Student Christian Union
Eliot: I think lump sum funding would be preferable for craft events. If there was a little less variety and less of a cost, I don’t think that would be a popular
Nellen: I was wondering if we could include the Children’s center in this
Angelina: Sure, I don’t see why not
Lily: I think $300 is a good plan. I would caution that we don’t take too much off. I motion to lump sum fund $300 to the Christian Union Easter Egg hunt.
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes
Ultimate Frisbee Club
Nadia: I think it’s important to recognize them as an official team but I do think that there are things here that can be cut down. The cones and the jerseys. I think we can find them for less. I think it would be good to get something that can be used for next year.
Durga: I’d hesitate from cutting anything from this. We hear a lot from student athletes who feel they are not represented. I motion to fund in full using lump sum funding. Seconded.
Lily: I’d like a friendly amendment which asks you guys to shop around. I do agree with Durga’s point
Durga: I agree
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes
PETA
Neil: It’s cheap and straightforward.
I motion to fund in full. No objections
Hayleigh: All those in favor, raise your hand and count off <6 yes> budget passes